1. Introduction

Welcome to InvoiceDeck. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website or use our services and tell you about your privacy rights and how the law protects you.

2. Information We Collect

Personal Identification Information

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, subscribe to the newsletter, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information.

Non-personal Identification Information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users' means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Local Browser Storage (Guest Users)

If you use InvoiceDeck without creating an account, your invoice data is stored locally in your browser (localStorage) and never leaves your device. This data is not transmitted to our servers. You can clear this data at any time by clearing your browser's local storage or using our "Clear Data" feature.

Registered User Data (Account Holders)

When you create an account, your invoice data, client information, and settings are stored securely in our cloud database to enable features like invoice history, recurring invoices, and cross-device access. Your data is encrypted in transit (SSL/TLS) and at rest. We do not sell, share, or provide third-party access to your data. You can request data export or deletion at any time by contacting support.

Quote Verification Data

When a client accepts and digitally signs a quote, we collect specific verification data including the signer's IP address, browser user-agent string, and the precise timestamp of signature. This data is used solely to generate a secure digital audit trail for the transaction and to verify the authenticity of the "Electronic Signature" as a legally binding agreement. This data is stored securely and is only accessible to the issuer of the quote for verification purposes.

Payment Information

For direct Pro and Business subscribers, payment processing is handled exclusively by Paystack. We never store, process, or have access to your full credit/debit card numbers. For purchases made via third-party marketplaces (e.g., DealMirror), we do not receive your payment information at all; the transaction is handled entirely by the third-party platform.

3. Legal Basis for Processing Personal Data (GDPR)

If you are from the European Economic Area (EEA), InvoiceDeck's legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

We may process your Personal Data because:

We need to perform a contract with you (e.g., providing our services).
You have given us permission to do so.
The processing is in our legitimate interests and it's not overridden by your rights.
To comply with the law.

4. How We Use Collected Information

InvoiceDeck may collect and use Users' personal information for the following purposes:

To improve customer service: Information you provide helps us respond to your customer service requests and support needs more efficiently.
To personalize user experience: We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
To improve our Site: We may use feedback you provide to improve our products and services.
To process payments: We use Paystack as our third-party payment processor. We do not store or process your credit card details on our servers. Information sent to Paystack is handled in accordance with their privacy policy.
To send periodic emails: We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests.

5. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

6. How We Protect Your Information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site. Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

7. Sharing Your Personal Information

We do not sell, trade, or rent Users' personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

8. Your Data Protection Rights (General & GDPR)

InvoiceDeck would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request copies of your personal data.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

9. Third Party Websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

10. Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 13 without verification of parental consent, we take steps to remove that information from our servers.

11. Changes to This Privacy Policy

InvoiceDeck has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the top of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

12. Your Acceptance of These Terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

13. Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, or if you wish to exercise your data protection rights, please contact the Data Controller at:

InvoiceDeck
support@invoicedeck.app